Meeting GDPR Requirements on the Derbyshire Services for Schools Site
Like many people within schools and academies, we’ve spent a lot of time over the past few months looking at how GDPR will affect the Derbyshire Services for Schools website.
What we do now…
Managing your data in a secure and responsible manner has always been one of key priorities since we launched Derbyshire Services for Schools.
We actively ensure that users within schools and academies have the correct level of access to the system, and we’ve always done the same for our service providers and LA finance colleagues.
We’ve also tried to ensure that we only contact you when we need to. We use news articles and the newsletter for the majority of our general contact, and only use group emails as a last resort.
Finally, since the launch of the system, we’ve carried out regular data cleaning, to ensure that our stored information is accurate and that old information is either paused or removed.
What we’re planning to do…
Our current data management activities will form the backbone of our GDPR work, alongside a number of new developments.
Many of these developments go above and beyond the basic recommendations of GDPR, but we believe it’s vital to take data security and retention seriously.
We’ll be introducing a new privacy statement which will clearly explain how we store your data and how we use it. The same will apply to cookie information.
Alongside the privacy statement, you’ll be given the option to opt-in to receiving marketing communication from us, (although we’ll continue to post news stories on the site). Once you’ve purchased an item you’ll still receive all communication regarding this purchase without the need to opt in.
Although the amount of personal/sensitive data stored by the system is limited to special requirements submitted against training bookings, you’ll have the ability to request that this information is anonymised or removed from the system.
In the longer term, the My Profile section of the site will be improved and expanded. This will give you greater control over how you use the site and the kinds of information and notifications you’ll receive from us.
New or potential users will be made aware when they sign up about what data we store and how we use it and will have the ability to make choices about this.
This is only a quick summary. As we introduce the new GDPR functionality we’ll keep you fully informed of the changes. If you have any questions or comments about how GDPR will affect your use of the site, please don’t hesitate to let us know.
Deputy and Assistant Headteacher Conference: Full Programme REVEALED!
Interested in attending our upcoming Annual Conference for Deputy and Assistant Headteachers and also Senior Teachers in Small Schools on Friday 6th July 2018?
We have now released the full programme, keynote speaker and workshop details - all of which can be found in the attached document.
Five workshops are on offer for delegates to choose from, which are all lead by headteachers with a wealth of knowledge to share.
Thinking Outside the Box
Helen Stamp, Kerry Potter and Natalie Doughty
Peak Dale and Dove Holes Primary School Formal Collaboration
'Be Brave, Be Bold, Be You'
Lindsey Apps and Nicola Brown
St Mary’s Catholic Primary School, Chesterfield
‘I am not afraid of storms for I am learning how to sail my ship’
Eureka Primary School
'It ain’t what you do it's the way that you do it!'
Hasland Junior School
Behaviour – Analysis, Support and Achievement
Peak Special School
To book your place or if you have any queries, please contact us via the details below.
Data Protection: Toolkit for Schools
Guidance to support schools with data protection activity, including compliance with the General Data Protection Regulation (GDPR).
To prepare for the General Data Protection Regulation (GDPR) coming into force in May 2018 all organisations handling personal data, including schools, need to have the right governance measures.
The government has produced the attached document for schools to refer to regarding the updated GDPR regulations. You can download the attached PDF or access it via the following webpage: www.gov.uk/government/publications/data-protection-toolkit-for-schools
Comments on this guidance can be sent to email@example.com with the subject heading ‘GDPR toolkit feedback’.
Packages and Services for 2018/19
2018/19 Packages and Services are now available to purchase online through the Derbyshire Services for Schools website.
Across the site you’ll be able to find our new 2018/19 offers, listed on both provider service pages and the Buy Now page.
2018/19 Packages and Services from the following providers are currently available to purchase:
Budget Advice and Planning
Creative Media Alternative Education
Cleaning and Caretaking Services
Derbyshire and Derby School Library Service
Derbyshire Property Packages (DPP)
Derbyshire Environmental Studies Service
Eco Schools & Waste Management
Fischer Family Trust
Free School Meals and Early Years Pupil Premium Reports
Health and Safety
Human Resources - Advisory Service
Human Resources - Recruitment and Pay
Information Governance Services and Support
Insurance and Risk Management
IT Support Services
Legal Advice and Support
Positive Play Support Programme
RM Integris Training & Support
School Admissions Appeals
School Admissions for Own Admissions Authority Schools
School Visits Approval and Monitoring Service (EVOLVE)
Swimming For Schools
Vehicle Fleet Services
Waste and Recycling Services
Not available yet
Derbyshire Record Office
The record office are currently in the process of reviewing their service offer and will be launching a revised offer later in the Spring.
The details of the new IMP scheme, which will run from 2018 to 2021, are currently being finalised. Full details of the scheme, including prices, will be posted on the
Services for Schools site during the week commencing 5th March.
Charges for 2018/19 are currently being finalised by the Grounds Maintenance team and will be uploaded to the site during the week commencing 5th March.
Education Improvement Service and Governor Support
Ahead of the new 2018/19 academic year, we are currently reviewing how the Education Improvement Service and Governor Support services are presented on the Services
for Schools site. New pages for these services will be launched during the Spring, including full details of 2018/19 academic year packages.
The 18/19 Work Experience offer will be launched week commencing 5th March
Purchasing 2017/18 and 2018/10 packages and services
Whilst 2018/19 packages and services have been prioritised on the site, you’ll still be able to purchase 2017/18 offers. To do this, either click on the ‘Buy available 2017/18 services’ button on the main services page or, on each provider page, select the ‘Buy previous period services’ option available from the Services menu listed on the right-hand side of the page.
Derbyshire Services for Schools Brochure
Alongside the updated site, our new 2018/19 Derbyshire Services for Schools brochure should reach you within the next few days. The brochure contains news and information about the Services for Schools programme, as well as an overview of all services currently available as well as a comprehensive FAQs section.
If you don’t receive your brochure within the next two weeks, please let us know. An electronic version can be downloaded on the right hand side of this page.
Additional Help and Support
As always, the Derbyshire Services for Schools team are available to provide help and support about any aspect of the Services for Schools site or the purchasing process. Our helpline is open from 8:30 to 4:30 Monday to Friday.
Between February and June the team will also be touring the county to provide user support and assistance for the Services for Schools website.
At every event there will be the opportunity to receive full training for the Derbyshire Services for Schools website, including the training booking functionality. The team will also be on-hand to answer any questions about the Services for Schools programme.
All events are drop-in sessions so you don't need to book. Full information - including dates and venues - can be found here.
May 2018 Snippet Available
The RM Integris Training & Support Team are pleased to bring you the May newsletter, ‘The Snippet’. It includes articles on Census, some key dates for Statutory Assessments and another mention to alert schools to check user accounts to ensure that users don’t get locked out of the software.